The physical state of your office directly impacts the general well-being of your team. Health, productivity, and morale are some of the things that can be affected. It also has an effect on customers and any visitor.

Keeping the office in a neat, organized state can be a challenge. This routine requires constant monitoring, and office employees can’t do it during work hours. A professional cleaning service will do an excellent job, but your team can assist in their spare time. However, for a thorough job, you would need an office cleaning checklist.

Why Use Commercial Office Cleaning Checklists?

A cleaning checklist for general office cleaning will help keep cleaning chores under control. It makes sure you and your team work in an organized and sanitized office. A checklist for corporate office cleaning will assist you in determining what areas need cleaning daily, weekly, or monthly.

Daily Office Cleaning Checklist

There are parts of an office that require regular cleaning. Keeping a professional office cleaning checklist ensures that your office is a clean, healthy workplace. It promotes output and safety while protecting the establishment from OSHA violations and fines.

Daily cleaning checklists for offices typically include vacuuming floors, mopping floors, dusting surfaces, emptying receptacles, and kitchen areas. It is also crucial to sanitize high-touch surfaces such as door handles, handrails, light switches, and elevator buttons with disinfectants.

Area 1: Reception
  • Straighten out any reception d├ęcor.
  • Dust floor mats.
  • Be sure to dust, sweep, or mop floors and hard surfaces.
  • If the entry doors glass, wipe down with cleaning solutions. Be sure to leave no streaks.
  • Empty all waste receptacles, wipe down, and replace them with new liners.
  • Sanitize the reception counter and telephone(s) with a quality disinfectant.
  • Sanitize the coffee table and similar furniture (if your office reception has any).
  • Organize magazines, any paperwork, and make the coffee table give a pleasant first impression.
  • Dust all tables, lamps, lamps, window shades, vents, etc.
  • Wipe down door handles, light switches, and baseboards.
Area 2: Office Area/Cubicles
  • Dust shelves and cabinets, and other surfaces.
  • Empty trash cans, wipe down and change liners.
  • Dust computer screens, keyboards, and other computer equipment.
  • Using a quality disinfectant, wipe down the desks, phones, and chair arms (if any). Remember to clean the phone, ear, and mouthpieces!
  • Return any utensil or cutlery that is out of place to the kitchen.
  • Make sure to dust windows, blinds, curtains, shades, and window sills.
  • Wipe down windows and all glass surfaces with glass cleaners.
  • Sweep or mop the floors.
  • Recycle papers and clean under desks or tables.
  • Disinfect high-contact surfaces such as phones, lamps, keyboards, staplers, fax and copy machines, etc.
Area 3: Kitchen Area or Break Room
  • Dispose of food wrappers, unwanted food, expired perishables, and more.
  • Sweep or mop floors.
  • Clean all utensils and dishware. Put clean ones in appropriate drawers.
  • Empty waste and recycling bins. Disinfect them and change liners.
  • Wipe down the sink and faucets with disinfectant.
  • Discard any old food in the refrigerator. Disinfect the surfaces in the fridge.
  • Clean the coffee pot and discard old coffee grounds.
  • Clean and wipe down countertops or any surface people eat and prepare food on with disinfectant.
  • Wash any plates in the sink and put them away.
  • Clean all kitchen appliances such as the toaster, coffee pot, microwave, etc.
  • Ensure that the water cooler is clean and filled. Also, make sure that there are drinking cups for people.
  • Empty kitchen of all unclaimed items. Before doing this, be sure to give proper notice so people can salvage what they want to.
  • Clean and make presentable all common areas in the break room.
Area 4: Toilets or Bathrooms
  • Empty trash cans, wash if needed, and add new liners.
  • Mop and wipe down all hard surfaces with disinfectant.
  • Wash and sanitize all basins, toilets, doors, and fixtures in the washroom.
  • Sweep up any rubbish, then mop the floors with disinfectants.
  • Fill up soap dispensers.
  • Wipe down reflective surfaces like brass, mirrors, and glass with glass cleaners. Be sure that there are no streak marks.
  • Refill toilet paper and paper towel dispensers.
  • Use disinfectant to spray on all surfaces, including toilets, sinks, doors, and appliances
  • Empty and disinfect trash receptacles and sanitary napkin dispensers (if applicable).
  • Wash toilet bowls thoroughly with a toilet bowl brush and cleaner. Follow up by disinfecting.
  • Make sure soap and paper towel dispensers function well.
Weekly Office Cleaning Checklist

Some office cleaning duties are best scheduled on a weekly routine as you cannot tackle them daily. Hence, weekly cleaning lists would include more intense cleaning tasks. A weekly office cleaning checklist would help maintain a clean office, create a healthy work environment for employees and visitors alike.

Area 1: Reception
  • Vacuum floor mats and carpets.
  • Clean walls and painted surfaces if needed.
  • Clean light fixtures.
  • Vacuum fabric chairs, sofas, couches, etc.
  • Vacuum curtains or blinds.
  • Mop floors, hard surfaces, and horizontal surfaces.
  • Wipe down glass doors and windows with cleaning solutions. Be sure to leave no streaks.
  • Empty all waste receptacles, wipe down, and replace them with new liners.
  • Sanitize the reception counter and telephone(s) with a quality disinfectant.
  • Wipe down door handles, light switches, and baseboards.
  • Clear cobwebs out of corners, nooks, etc.
  • Empty trash cans, clean them inside-out, and line.
Area 2: Workspace or Cubicles
  • Clear cobwebs out of corners.
  • Empty trash cans, wipe down and change liners.
  • Dust computer screens, keyboards, and other computer equipment.
  • Using a quality disinfectant, wipe down the desks, phones, and chair arms (if any). Remember to clean the phone ear and mouthpieces!
  • Dust windows, blinds, curtains, shades, and window sills
  • Wipe down windows and all glass surfaces with glass cleaners.
  • Sweep and mop the floors.
  • Recycle papers and clean under desks or tables.
  • Disinfect high-contact surfaces such as phones, lamps, keyboards, staplers, fax and copy machines, etc.
  • Empty trash cans, clean them inside-out, and line.
Area 3: Kitchen Area or Break Room
  • Clean out the pantry, if there is any.
  • Clean and disinfect all the surfaces and shelves in the refrigerator thoroughly.
  • Thoroughly clean and sanitize the microwave.
  • Empty the fridge; inform the team before doing this.
  • Empty trash cans, clean them inside-out, and line.
  • Polish the body of all stainless steel kitchen appliances.
  • Vacuum floors and under kitchen furniture.
  • Clean out any debris that accumulates behind the vending machine, microwave, drawers, etc.
  • Clean and wipe down countertops or any surface people eat and prepare food on with disinfectant.
  • Empty water leftover in the water cooler. Clean or wash the outside and inside. Also, wash all drinking cups and dispose of any with damage.
Area 4: Toilets or Bathrooms
  • Clean glass surfaces such as mirrors with glass cleaners.
  • Clear out cobwebs in corners.
  • Empty trash cans, wash inside out, and add new liners.
  • Mop and wipe down all hard surfaces with disinfectant.
  • Wash and sanitize all basins, doors, and fixtures in the washroom e.g., hand dryers.
  • Vacuum and mop the floors with disinfectants.
  • Wipe the body of soap dispensers.
  • Use spray disinfectant on the sides of all surfaces, including urinals, doors, sinks, and appliances.
  • Wash toilet bowls thoroughly with a toilet bowl brush and cleaner. Follow up by disinfecting.
  • Make sure soap and paper towel dispensers function well.

Monthly Office Cleaning Checklist

Some office cleaning procedures are best suited for a monthly cleaning routine. For this reason, one would need a monthly office cleaning checklist. These tasks would concentrate on areas in the office space that are quite large and difficult to get to. They could also be specific jobs that commercial cleaning companies only perform.

Area 1: Reception
  • Shampoo and condition carpets.
  • Spot-clean any stains on fabric furniture.
  • Vacuum under, inside, and behind desks, sofas, etc.
  • Clean out and vacuum any debris, dust bunnies, insect bits in the vents.
  • Vacuum HVAC vents or change filters.
  • If there are any ceiling fans, dust them.
  • Deep clean surfaces and the grouts between them.
  • Rub down and polish all hardwood surfaces, including hard floors and conference tables.
  • If you have high walls and windows, you may need to enlist janitorial services to clean them with the proper equipment.
Area 2: Workspace or Cubicles
  • Wash and spot-clean fabric furniture.
  • Shampoo and condition carpets.
  • Vacuum air vents.
  • Dust cobwebs in the corners of desks, chairs, etc.
  • Rub down and polish all hardwood surfaces, including hard floors and conference tables.
  • Vacuum under, inside, and behind office furniture.
  • Deep clean keyboards, telephones, mouses, etc.
Area 3: Kitchen Area or Break Room
  • Throw out any expired food items.
  • Deep clean the microwave, refrigerator, coffee maker, and other kitchen appliances.
  • Spot clean walls around food preparation areas.
Area 4: Toilets or Bathrooms
  • Deep clean and sanitize tiled surfaces and grouts.
  • Polish surfaces.
  • Scrub and disinfect toilet seats, etc.

Practical Tips On Building Office Cleaning Checklists

When cleaning out the office, a checklist helps to give you direction. Here are some tips on how to create an office cleaning supplies list.

Declutter:

Recycle, dispose, or return items to appropriate positions. Keep cords and wires duly with zip ties.

Dust off:

Wipe dust with damp towels. Remove dust from tight corners with canned air.

Glass cleaning:

Using a damp rag and quality glass cleaner will make glass surfaces squeaky clean.

Kitchenware cleaning:

Using warm water and a bit of hand soap will tackle any stain on cups, plates, etc. Stack the items in the cabinets in an orderly fashion.

Disinfection:

Use a good quality sanitizing solution or most with a clean towel to wipe surfaces. Pay attention to high-contact surfaces.

Final Thoughts

Having a clean work environment works wonders for the overall well-being of team members. It also makes a great impression on visitors to your office. Doing this can be a cakewalk when you use a cleaning checklist.

Ensure to use the pointers above in creating your office cleaning checklist.

FAQs Related to Office Housekeeping Checklists

How often should an office be cleaned?

An office should be cleaned as often as possible. The frequency of some cleaning tasks would vary. Some tasks are daily, some weekly, and others monthly. Cleaning routinely keeps the office looking presentable and keeps disease-causing organisms or vectors to a minimum.

How do I make an office cleaning checklist?

You make an office cleaning checklist by listing out cleaning duties. The inventory also states when you should perform cleaning duties. You will need to outline tasks in an area and how often to do them. On your checklist, there should be columns for possible damages, accidents, and signatures.

How to maintain an office housekeeping checklist?

You can maintain an office housekeeping checklist by reviewing it at intervals to track efficiency. This review would enable you to figure out what needs improvement or not. You can also maintain a checklist by asking for feedback from staff on how the checklist could be better.

What does an office housekeeping inspection process include?

An office housekeeping inspection process includes steps to confirm that you meet all good housekeeping conditions. These steps include: checking all work areas, waste disposal, and storage areas in the office; taking photos of compliant and non-compliant items; making comments and recommendations, etc.